Effective December 2015, updated December 2023
Request for quotation (Form AC565) and purchase order and contract (Form SP020) forms should be used when undertaking procurements which are for firm price, commercially available goods and repair services, where the risk to the Commonwealth is low and where the time frame for delivery is short.
Further guidance on when to use the AC565 and SP020 forms has been included in the Contract template selection and tailoring guide.
The AC565 form was updated in December 2023, incorporating the following changes:
- Requirement to notify country of tax residency
- Removal of fax numbers and notice by facsimile, and alignment of notices clause to clarify when notices are received.
Updated documents are available with track changes enabled.
AC565 template documents with tracked changes (ZIP, 121.34 KB)
Summary of previous updates made to the template documents is also available.
AC565 update summary - April 2019 to December 2023 (PDF, 98.01 KB)
SP020 update summary - April 2019 to December 2023 (PDF, 113.14 KB)
Table of changes - July 2014 to December 2015 (DOC, 104 KB)
Template files
AC565
Request for quotation proforma (PDF, 168.49 KB)
General conditions of quotation (PDF, 154.74 KB)
Alternatively, a zipped copy of Form AC565 in Microsoft Word format is available for downloading. When extracting from WinZip please ensure 'all files' and 'use folder names' is selected.
Request for quotation and general conditions (ZIP, 120.89 KB)
SP020
Purchase order proforma (PDF, 198.37 KB)
Conditions of contract (PDF, 221.57 KB)
Alternatively, a zipped copy of Form SP020 in Microsoft Word format is available for downloading. When extracting from Winzip please ensure 'all files' and 'use folder names' is selected.
Purchase order and conditions of contract (ZIP, 130.65 KB)
The Toolbar and style set should be used to edit the template in Microsoft Word.
Defence accepts no responsibility or liability for the use of this document. For specific procurements, Defence reserves the right to make changes to the document (or select particular clause 'options') and is not bound to use the document for any particular procurement.
The logo is optional when using the SP020 for Australian Signals Directorate procurements.
Guidance
Additional guidance is available on the Industry governance page. Requests for superseded guidance documents can be sent to the contacts included on this page.