Version 5.3 effective 23 August 2024
ASDEFCON (Strategic Materiel) is for acquiring high risk, software intensive systems with complex integration relating to major platforms or highly developmental systems. Further guidance on when to use ASDEFCON (Strategic Materiel) has been included in the Contract Template Selection and Tailoring Guide.
Contract template selection and tailoring guide (PDF, 1.34 MB)
ASDEFCON (Strategic Materiel) version 5.3 incorporates the following changes:
- new provisions to align with 1 July 2024 updates to the Commonwealth Procurement Rules, including the introduction of the Commonwealth Supplier Code of Conduct
- new ASDEFCON Clausebank optional clauses for procurements subject to the Australian Skills Guarantee Procurement Connected Policy and the Environmentally Sustainable Procurement Policy
- a reduced threshold for mandatory consideration by officials of the economic benefit of a procurement for the Australian economy
- implementation of the revised Defence Cost Principles
- updated provisions for a System Security Program encompassing physical security, emanation security, information and communications technology (ICT) security authorisations and cyber security
- some minor updates, including for Defence web-links (following migration of Defence web pages), and changes in Defence policies and commercial standards.
A table of changes from version 5.2 to version 5.3 of ASDEFCON (Strategic Materiel) is available.
Table of changes - version 5.2 to version 5.3 (PDF, 316.52 KB)
Download files
The following files represent the complete ASDEFCON (Strategic Materiel) version 5.3 template.
This version is current as of 23 August 2024.
Preliminary pages (PDF, 1.41 MB)
Part 1 - conditions of tender (PDF, 318.19 KB)
Part 1 - annexes to the conditions of tender (PDF, 654.2 KB)
Part 2 - draft conditions of contract (PDF, 1.07 MB)
Part 2 - attachments to the draft conditions of contract (PDF, 1.88 MB)
Part 2 - pricing workbook (ZIP, 311.89 KB)
Part 3 - draft statement of work (PDF, 1.3 MB)
Part 3 - annexes to the draft statement of work (PDF, 689.18 KB)
Part 3 - data item descriptions (PDF, 3.94 MB)
Part 3 - supplementary data item descriptions (PDF, 267.91 KB)
Part 3 - mandated system review checklist (PDF, 1.16 MB)
Alternatively, a zipped copy of ASDEFCON (Strategic Materiel) V5.3 in Microsoft Word and Microsoft Excel (for the Strategic Materiel Pricing Workbook) format (ZIP) is also available for downloading. When extracting from Winzip ensure"all files" and "use folder names" is selected.
Strategic Materiel template documents (ZIP, 9.79 MB)
Defence accepts no responsibility, or liability, for the use of this document. For specific procurements, the Defence reserves the right to make changes to the document (or select particular clause 'options') and is not bound to use the document for any particular procurement.
Guidance
The following guidance has also been produced to assist procurement staff in using the ASDEFCON (Strategic Materiel) template:
- The Australian Industry Capability (AIC) Guide for ASDEFCON has been developed to assist template users to understand, develop, request and implement an effective AIC program to achieve AIC Objectives, using the enhanced AIC contractual framework.
- The Australian Contract Expenditure (ACE) Guide for ASDEFCON complements the ACE Measurement Rules, introduced as part of the enhanced AIC contractual framework for ASDEFCON.
- The Acquisition Pricing Workbook Guide for ASDEFCON has been developed to support the Microsoft Excel® workbooks that collect tendered pricing data and form part of the price and payments schedule for a resultant contract.
- The Australian Contract Expenditure (ACE) Measurement Rules have been developed to standardise the way in which Australian Contract Expenditure and Imported Contract Expenditure (ICE) are measured across relevant Defence procurements. The rules form part of Defence’s Australian Industry Capability program and support Defence industry policies including the 2019 Defence Policy for Industry Participation.
- The ASDEFCON (Strategic Materiel) V4.0 Statement of Work Tailoring Guide provides guidance for drafters tailoring the SOW. While this Guide is designed for use with Version 4.0 of the ASDEFCON (Strategic Materiel) template, it is still generally applicable to Version 5.1, but must be used with caution. The Guide will be updated in the future.
- The ASDEFCON Technical Data & Intellectual Property Commercial Handbook provides guidance to Defence staff on the use of the ASDEFCON Technical Data and Intellectual Property provisions and should be used in conjunction with the Technical Data Management Handbook. Further information can be found at the ASDEFCON Technical Data & Intellectual Property webpage.
- Approved Contractor Insurance Program internet page, which contains guidance on the use of the ASDEFCON insurance clauses.
- WHS and the System Safety Program Guide.
- Defence Estate Quality Management System, which contains guidance on implementing GFF in ASDEFCON contracts.
The ASDEFCON (Strategic Materiel) V1.2 handbook is no longer applicable to the ASDEFCON (Strategic Materiel) V5.3 template.