The following Defence Infrastructure Panel – Environment, Heritage and Estate Engineering (DIP-EHEE) templates have been designed to be used by the Commonwealth for panel engagements.
Panel updates
Update summary documents outlining the recent Defence Infrastructure Panel – Environment, Heritage and Estate Engineering updates that occurred in October 2023.
Panel Agreement
Defence Infrastructure Panel – Environment, Heritage and Estate Engineering (DIP-EHEE) Panel Agreement sets out the basis of the relationship between the Commonwealth and each consultant who is a member of this panel.
The template Panel Agreement (reflecting proposed amendment agreements circulated to Panel Consultants for signature in May and September 2023) can be referenced here, noting that the signed version with each consultant is not provided.
DIP-EHEE Panel Agreement template (DOCX, 533.46 KB)
Terms of Engagement
The Terms of Engagement defines the contractual obligations under each engagement and form the basis for governing the specific legal relationship between the contracting parties.
DIP-EHEE Section 4A Terms of Engagement (DOCX, 198.47 KB)
DIP-EHEE General Remediation Sourcing Section 4B Terms of Engagement (DOCX, 283.72 KB)
Expression of interest letter
Expression of interest letter template (DOC, 41.5 KB)
Request for proposal
Check the sourcing method on the How to engage page to determine the correct request for proposal template to use.
General Sourcing Request for Proposal (DOCX, 97.21 KB)
Simple Sourcing Request for Proposal (DOCX, 82.61 KB)
General Remediation Request for Proposal (DOCX, 123.52 KB)
Simple Remediation Request for Proposal (DOCX, 100.27 KB)
Note - please see below an Addendum document that must be used as a supplement to all Request for Proposal documents issued post 1 July 2024. The Addendum documents reflect the application of the new Policy - Supplier Code of Conduct.
Addendum - July 2024 policy changes
General Sourcing Request for Proposal - CPR Supplier Code of Conduct Addendum (DOCX, 67.38 KB)
Simple Sourcing Request for Proposal - CPR Supplier Code of Conduct Addendum (DOCX, 67.21 KB)
General Remediation Request for Proposal - CPR Supplier Code of Conduct Addendum (DOCX, 67.51 KB)
Simple Remediation Request for Proposal - CPR Supplier Code of Conduct Addendum (DOCX, 67.07 KB)
Letter of non-acceptance
Letter of non-acceptance template (DOC, 40.5 KB)
Proforma services subcontract
Proforma services subcontract (DOC, 836 KB)
Proforma notices and template documents
Proforma documents
The proforma documents for the DIP-EHEE 2020 - 2025 Panel Agreement are set out in the documents below. The documents are tailored for use with the Section 4A Terms of Engagement or the Section 4B Terms of Engagement, as applicable to a particular Engagement.
Section 4A payment claim (DOC, 125 KB)
Section 4A Payment Statement (DOC, 60 KB)
Proforma notices
All proforma notices for the DIP-EHEE 2020 - 2025 Panel Agreement: Section 4A Terms of Engagement are available at the link below.
Section 4A proforma notices (DOC, 213 KB)
The Proforma Notices are consistent with a proposed Amendment Agreement circulated to Panel Consultants for signature in September 2023. Such notices should be treated as a starting point only. The relevant Contract should be referenced and the notice amended for the particular purposes prior to issue.
Collateral documents
Documents for use with the Terms of Engagement in Section 4B of the General Remediation Contract.
Approved security (DOC, 45 KB)
Collateral Warranty (DOCX, 23.67 KB)
Deed of covenant - Subcontractor (DOCX, 37.38 KB)
Deed guarantee undertaking substitution (DOC, 63 KB)
Proforma building code subcontract provisions (DOC, 120 KB)
Payment statement (DOC, 89.5 KB)
Expert determination agreement (DOCX, 32.6 KB)
Moral rights consent single author (DOCX, 41.58 KB)
Moral right consent multiple authors (DOC, 69.5 KB)
Previous version
The previous version of the Defence Infrastructure Panel – Environment, Heritage and Estate Engineering templates can be accessed via the Government web archive. It is to be used for the purpose of contract management only.