Defence Member and Family Support

Variations

Variations to funded activities are sometimes required during the funding cycle.

You are required to use your funding for the activities which were approved at the time you were funded. You must seek approval from from the Family Support Funding Program (FSFP) manager before making any significant variations to your activities and/or the budget you received approval for.

To receive FSFP variation approval, proposed changes must be in line with the objectives of the original funding category and the intended outcomes of the original activity funded.

To allow for expenditure of grant funds by 30 June all applications for variation should be submitted via email by 31 May.

Approval for variation

1. Complete the FSFP Variation Form
2. Email to Defence.CommunityGrants@defence.gov.au.

Have a question? - Email Defence.CommunityGrants@defence.gov.au or call 1800 624 608

Acquittals

Funding recipients are required to submit an acquittal and evaluation at the conclusion of the funded activity.

An acquittal is the process of evaluating and reporting on the outcomes and expenditure of funds provided by FSFP. For an organisation, acquittals are also a useful way to assess a program's operations, efficiency, strengths and weaknesses.

Acquitting your funding

All funding must be spent by 30 June in the year following the awarding of the grant. Unspent funds must be returned to the Department of Defence. There is no discretion to carry over funds into the next financial year.

Grants must be acquitted by an accredited Auditor within one month of completion of expenditure or the end of the financial year following the awarding of the grant.

Completing your acquittal

1. Acquittals must be completed using the FSFP Acquittal & Evaluation Form available from the Downloads section on this page.
2. Submit your acquittal (with audited CERTIFICATE OF COMPLIANCE) to Defence.CommunityGrants@defence.gov.au. - You will receive an email acknowledging that your report has been received.

Have a question? - Email Defence.CommunityGrants@defence.gov.au or call 1800 624 608.