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Defence Estate Quality Management System (DEQMS) BSI Certification

Estate Engineering Governance and Integrity System (EEGIS)

Policy Webinars

Environment and Engineering Branch (EE) will host lunchtime webinars focused on delivering relevant and interesting content to those delivering estate products. The webinars are intended to inform Defence staff and industry partners on the application of policies in their particular space. Each webinar will be delivered by the policy owners themselves and include plenty of time for direct engagement and questions.

Upcoming Events

Please note, as the webinars will be delivered over Zoom, a non-DRN device is required to register and attend.

If accessing this page from the DRN, please forward the registration link to your personal email. For non-DRN devices, click the registration link to register directly.

Heritage


Thursday 15th July, 12pm

Presenters: Hannah Griffiths, DEHPD

Synopsis: This webinar is about heritage across the Defence estate. We will be talking about what heritage is, how we manage it, and what tools are available to help Defence and Defence contractors. It will be informative for those managing heritage issues at all stages of the Estate Life-cycle – planning, design, construction, operation and maintenance and disposal.

Register here for 12pm 15th July


Climate Adaptation Handbook


Thursday 22nd July, 12pm

Presenters: Brenin Presswell, Assistant Director DERMS

Synopsis: Climate risks have the potential to impact all aspects of estate activities. From the life expectancy of major infrastructure, to the liveability for personnel living and working, to the long-term maintenance activities, it has implications for Defence capability, finance and legal liability. Adaptation decisions and actions taken now will help prepare for the adverse consequences of climate change, and facilitate opportunities for sustainable operations.

This webinar will introduce and explain the Climate Adaptation Handbook in the context of Estate Planning activities. The Handbook integrates climate risk management into the Estate Lifecycle to help decision makers understand and develop adaptation options suitable managing climate impacts through land and base planning.

Register here for 12pm 22 July


Defence Fuel Monitoring System (DFMS)


Thursday 29th July, 12pm

Presenter: Mr Ravi Yalamanchili, Fuel Services Branch

Synopsis: The webinar will present the online Defence Fuel Management System (DFMS) and showcase its design, its features and functionality, and future roadmap of activities.

Register here for 12pm 29 July



Past Events

National Submetering Program


Thursday 8th July, 12pm

Presenters: Barry Rogers, National Submetering Specialist, DERMS

Synopsis: The Resource Data Management System (RDMS) is the Defence database where gas, water, electricity and solar metering data is maintained. It provides historical data across the Estate to 12 years. It has been upgraded to a new database, and will over the course of the next 6 months have advanced analytics developed. The RDMS is moving from a data platform to a knowledge platform where Defence contractors, CFI, EMOS can find out the best ways to run the Bases with near real time data, and build out the Bases to the conditions we are experiencing now and into the future with climate change upon us.,

Click here to view the recording.


Pollution Prevention


Thursday 1st July, 12pm

Presenters: Tom Calthorpe, Assistant Director DEHPD

Synopsis: The Pollution Prevention Management Manual (PPMM) contains guidance on the effective management of priority pollutants including fuels and chemicals, hazardous materials, sewage, stormwater run-off and solid and liquid waste. The PPMM outlines Defence’s expectations for management of potentially polluting activities on the estate, and includes annexed Guidelines to assist estate users in managing potential pollution to the environment.

An example of the annexed Guidelines is Annex 1C for fire fighting foam management. This document provides guidance on how to manage existing foam supplies on the estate, as well as advice on procuring new foams with reduced environmental risk. A real world application of this annexed Guideline and the PPMM has been the foam transition project for Defence’s aviation rescue fire fighting (ARFF) trucks.

The Defence ARFF truck fleet includes 106 vehicles, from both the forces and private contractors. Historically, these trucks used fire fighting foam that contained PFAS, as this was the best technology for controlling fuel fires. Defence has since sourced a new foam technology, called fluorine free foam, that can smother fuel fires but contains zero PFAS. Defence has now transitioned all 106 trucks to a new fluorine free foam, which has removed thousands of litres of foam from the Defence estate. Finding a substitute product and eliminating the source has provided the ideal solution to a pollution issue.

Click here to view the recording.

Recycled Materials


Thursday 24th June, 12pm

Presenters: Dan Hunt, DERMS

Synopsis: This webinar will provide a brief overview of Defence’s waste and recycled material policy objectives, and their application in the infrastructure development/management context.

Click to view video recording


Climate Adaptation Handbook


Thursday 17th June, 12pm

Presenters: Brenin Presswell, Assistant Director DERMS

Synopsis: Climate risks have the potential to impact all aspects of estate activities. From the life expectancy of major infrastructure, to the liveability for personnel living and working, to the long-term maintenance activities, it has implications for Defence capability, finance and legal liability. Adaptation decisions and actions taken now will help prepare for the adverse consequences of climate change, and facilitate opportunities for sustainable operations.

This webinar will introduce and explain the Climate Adaptation Handbook. The Handbook integrates climate risk management into the Estate Lifecycle to help decision makers make decisions and manage climate impacts in land and base planning, design and construct decisions, and adaptation planning.

Click to view video recording


Aircraft Noise


Thursday 3rd June, 12pm

Presenters: Riley Meara, Noise Specialist, Estate Planning

Synopsis: This webinar provides a basic introduction to the Australian Noise Exposure Forecast (ANEF) system and how this relates to the Defence Site selection Board (SSB) process. This webinar is for internal and external stakeholders who require a proposed site to be assessed against the SSB through a Full Review.

Click here to view the video recording.


Building Works Manual


Wednesday 19th May, 12pm

Presenters: Peter Smith, Assistant Director DEEP (Building Engineer)

Stephen Wise, Australian Consultating Manager Fire Safety Engineering, Warrington Fire

Synopsis: The Building Works Manual describes the agreed approach to achieving building compliance consistent with State and Territory building legislation which requires compliance with the National Construction Code (NCC). This is to enable Defence to meet the intended building compliance outcome/s. The BWM has been developed to better align with best practice recommendations being made in relation construction industry and was approved as Defence policy by DEPSEC E&IG on 24 August 2020. This webinar is focused on giving projects – DEWPO and PDS contractors – and also Base, Regional and EMOS staff a handle on BWM requirements and what to look for at HOTO. Other Defence teams and industry partners also welcome to attend.

Click here to view the video recording.


Smart Infrastructure


Thursday 13th May, 12pm

Presenter: Luke Hutchinson, Assistant Director DERMS

Synopsis: Having presented one of the first webinars delivered through the EGIS education series Luke Hutchinson will be presenting in 2021 on the lessons learned and success found through EGIS framework. He will give a detailed account of how the outputs for EGIS are used from a policy perspective, tricks and tips for other policy owners, and validation for industry on what happens when their inputs reach the policy team.

Click here to view the video recording.


Building Works Manual


Presenters: Bronwyn Weir, Director Weir Legal Consulting, Stephen Wise, Australian Consultating Manager Fire Safety Engineering, Warrington Fire

Synopsis: The Building Works Manual is a new manual which governs the construction of buildings on the Defence estate.

Building Works Manual Page.


Presentations
Internal             External            
Playlist
Part 1 Part 1
Part 2 Part 2
Part 3 Part 3

Smart Infrastructure


Presenter: Luke Hutchinson, Assistant Director DERMS

Synopsis: This training session will use a successful submission of SMARTi to apply a practical approach to understanding Smart Infrastructure.  The session will discuss the reasons Defence created SMARTi, how it looks when it’s completed, and then how the data is used to report to the senior executive, ministers, senate estimates and other forums as required.  I’ll also touch on a few common areas of policy guidance including application of section J within the NT, requirement to use NSP metering standards rather than just NCC, and other common enquiries we receive.  In closing I’ll briefly touch on the new SMARTi form and requirements government placed on Defence under the National Waste Policy that impact on projects.

Tags: Planning, design/construction, Smart Infrastructure Checklists, common policy guidance.

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National Submetering Program: Where are we at and where are we going?


Presenter: Brenin Presswell, Assistant Director DERMS

Synopsis: Data can be used to inform decision making across the Estate Lifecycle via support to the design and maintenance of sustainable and efficient buildings.  The National Submetering Program has installed 1000s of meters across the country and aims to build a comprehensive picture about the  energy, water and gas consumption of Defence sites and facilities now, and into the future.  Turning raw data into meaningful information is a challenge, but it is one that can open up a wide array of savings and opportunities to build better, more efficient buildings.  Saving energy and water through good design and operational performance results in financial savings that can be reinvested. 

The National Submetering Program presentation will show how it is changing to deliver more refined, just-in-time information, and how similar data is used outside Defence to save money and build better buildings.  This presentation will be aimed at those seeking to understand building performance as part of a refurbishment or retrofitting project, are interested in understanding how typical Defence buildings perform as an input to a design targets, and how a data system can verify asset performance and assist early identification of problems.

Tags: National Submetering Program (RDMS), design/construction, maintenance, operation.

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Chemical Data Management


Presenter: Steve Rowe, Strategic Data Manager Directorate of Contamination Assessment and Remediation Management (DCARM)

Synopsis:  The Directorate of Contamination Assessment, Remediation and Management (DCARM) has implemented a strategic approach to contamination data management using a cloud based database and online mapping tool. This approach has enabled data visualisation and better links between knowledge creators with decision makers. Primarily this has been achieved through a shift from project specific contamination data management processes, to a single consistent approach across all contamination investigations. Defence anticipates this approach will enable proactive awareness and management of impacts, which will be particularly important for impacts that do not have a long history of management.  This contamination data training is targeted at personnel that use contamination data to inform project development and design, estate land planning, siting boards and environmental impact assessments.

Tags: Contamination data management, Defence Contamination Management Manual, Annex L, ESdatm, Webmaps, Chemistry data, Spatial data

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Update on Defence Airfield Regulations and Policies


Presenter: SQNLDR Nicole Sutton, DEEP-Airfields Team; FLTLT Chris Barry, Defence Aviation Safety Authority

Synopsis: On overview of the Defence Regulations, design requirements and estate policy that is used to govern the design, construction, operation and maintenance of ADF certified airfields. This will include DASR.139, ADRM Ch6 and the Handbook of Infrastructure Engineering – Aerodromes which is currently in development.

Tags: design, construction, operation, maintenance, airfields, aerodromes, DASA, MOS139.

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DEPAC’s role as a policy owner and the Environmental Impact Assessment Process


Presenter: Ms Amanda Ellem, Assistant Director Environmental, Planning and Compliance

Synopsis: The Directorate of Environmental Planning, Assessment and Compliance is is Defence's Technical Authority for the Environmental Protection and Biodiversity Conservation Act 1999 (EPBC Act) and is responsible for ensuring Defence uses a robust Environmental Impact Assessment (EIA) process to meet its legislated EPBC Act obligations.

The EIA process ensures Defence understands and manages the impacts of its activities and projects on environment and heritage values. The specific requirements of the EIA process for each activity or project varies depending upon the degree of predicted, actual and perceived environmental risk. This presentation will provide an overview of the EPBC Act and Defence’s EIA process.

Tags: Environmental Impact Assessment, Environment & Heritage Manual, Environmental Factors, Capital Facilities & Infrastructure projects, Environmental Management System

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Defence Environmental Management System and Pollution Prevention - A stitch in time saves nine


Presenter: Travis Collins, Assistant Director Environment and Heritage Policy Development

Synopsis:  Through the implementation of the Environment and Heritage Manual, the Directorate of Environment and Heritage Policy Development has updated Defence’s approach to Integrated management systems. 

Defence undertakes a wide range of activities which require the use of potentially polluting and hazardous materials. The change in the approach to procurement, storage, use and disposal of fire fighting foam has facilitated initiatives that recognises that Pollution Prevention is in fact the best, and cheapest option. 

The Defence Environmental Management System aim is to reduce and manage the environmental risks of Defence activities through integrating environmental management requirements into Defence’s business systems and military processes.  Effective management of polluting activities and substances will enable Defence to avoid the costs of creating future contamination issues while improving health and safety performance, capability, environmental quality and reputation.

Tags: EMS, Environmental management system, Pollution prevention, Environmental awareness, AFFF, Fire fighting foam, PFAS.

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EGIS – Using the Tools


Presenter: Oliver Kerr, Assistant Director for EGIS Reform; Mark Power, Power Initiatives

Synopsis: This sessions will present and demonstrate the use of the EGIS tools. The Conformance Matrix, the Advice Register, Product Report and Assurance Inbox, with plenty of time for discussion.

Tags: design, planning, construction, EGIS Tools

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Download the example EGIS Tools


Defence Heritage Management 101


Presenter: Shelley James, Assistant Director Environment and Heritage Policy Development

Synopsis:  The Defence Heritage Management 101 Session will cover the fundamentals of heritage compliance on the Defence estate, including legislative requirements and how we implement them, and how heritage needs to be considered through project planning, design, construction and post activity reporting.

Tags: Planning, design, construction, post activity reporting, heritage

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EGIS – Engaging with Policy Holders


Presenter: Oliver Kerr, Assistant Director EGIS Reform; Luke Hutchinson, Assistant Director DERMS; Mark Power, Power Initiatives

Synopsis: How to engage with policy holders, what to expect, what they can do for you, how to get a better outcome.

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Estate Development in Bushfire Prone Areas


Presenter: Dr Fred Ford, Deputy Director Environment and Heritage Policy Development

Synopsis:  This session will outline the key considerations required when planning, designing and construction for a site within a Bushfire Prone area.

Tags: Bushfire, planning, design, estate, development

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Talking Rubbish – What you need to know about waste management in Defence projects


Presenter: Judi Barton, Assistant Director Assistant Director DERMS; Paul Anderson, Assistant Director DEEESD, SDD

Synopsis:  Project waste management. What are the policy requirements and risks, how to plan for and engage a waste contractor, what do we care about? What data should we be collecting and where does it go?

Tags: Waste, planning, design, disposal, construction, demolition, operating, base services

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Routine Water Quality Monitoring


Presenter: Travis Collins, Assistant Director Environment and Heritage Policy Development and Georgia Leech, Estate Environmental Officer

Synopsis:  This presentation is aimed at those with an active role regarding routine water quality monitoring and will give an overview of routine water quality monitoring policy requirements, as outlined in the Pollution Prevention Management Manual (PPMM). This training will be high level and provide context for understanding the Defence routine water quality monitoring policy requirements. This training will cover the Defence policy framework, pollution impacts, PPMM Annex 1L structure, roles and responsibilities, and answer the questions what is routine water quality monitoring and why is it important?

Tags: : RWQM, WQMP, monitoring, plan, routine water quality, pollution prevention. Annex z1L

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Defence ICT – Passive and Active Approvals and HOTO Process


Presenter: Daniel Mogaldeanu, CIOG Liaison Officer

Synopsis:  This presentation is aimed to briefly describe CIOG engagement during EIG Facilities Project Delivery, there are two district areas of focus Active ICT and Passive ICT.

The Chief Information Officer (CIO) is responsible for ensuring Defence has a dependable, secure and integrated Defence Single Information Environment to support Defence business and military operations. The Secretary and the Chief of the Defence Force (CDF) have also directed the CIO to contribute to Defence and Government security by supporting strategies to raise security awareness, establish a strong security culture and improve security management.

Tags: CIOG, ICT Corporate Systems, HOTO, CFI, Region, PMCA

Download the webinar summary and internal DEQMS links.

Download the presentation.


Defence UXO Management Policy and Manual


Presenter: Brian Barkworth, Assistant Director, DCARM (National Unexploded Ordnance Program)

Synopsis:  This webinar will focus on how Defence aims to achieve a structured, outcome-based approach to unexploded ordnance (UXO) management through the recently released Defence UXO Management Policy and the Defence UXO Management Manual (DUXOMM).

The Defence UXO Management Policy provides Defence's overarching policy position for the management of UXO, whilst the DUXOMM acts as an enabling document of the policy, containing doctrine, guidance, standards and processes.

This webinar will outline how the Defence UXO Management Policy and the DUXOMM apply to different stakeholders internal and external to Defence,  including how the DUXOMM can help them understand their responsibilities under the policy and how they can manage the risk of UXO including planning and delivering projects with UXO components.

Tags: Unexploded Ordnance, UXO, NUXOP, Explosive Ordnance Materiel, EOM, project planning, project delivery

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Manual of Infrastructure Electrical Engineering – The New Aeronautical Ground Lighting (AGL) Technical Guide for Self Certification of AGL Cable Depths


Presenter: Gino Jacovelli, Assistant Director DEEP - Electrical

Synopsis:  This webinar will present the new Technical Guide which has been introduced to reduce the administrative burden on projects delivering AGL series circuits. This Technical Guide sets out Defence’s accepted practice for the design and installation of AGL primary series circuits in accordance with Section 1.9.4 – Compliance by Specific Design and Installations of the Wiring Rules – AS/NZS 3000:2018.

Tags: MIEE, Manual of Infrastructure Electrical Engineering, Self-Certification, compliance by specific design, DSC, PMCA, CFI.

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Site Selection Process, including Airfields and Aviation Activities Technical Risks. For Submitters and Assessors


Presenter: Anthony Deutschmann, Assistant Director Airspace Protection and Strategic Projects
Gary Lee & Piotr Horbacki, Executive Officers Obstacle Assessments.

Synopsis:  The Site Selection Process is Defence’s procedure for approving the location of buildings, facilities and infrastructure across the Defence Estate.

The approval authority for all Site Selection Process is the Assistant Secretary Estate Planning, within Infrastructure Division. This authority for Full SSB’s has been delegated to Estate Planning Regional Directors and for Regional Review SSB’s to Service Delivery Zone Directors.

The key driver behind the Site Selection Process is the sustainability of the Defence Estate. New facilities or infrastructure should “fit” appropriately within their surroundings and not adversely affect existing facilities and operations, or the safety and wellbeing of Defence and non-Defence personnel or neighbouring civilians. The process is designed to give consideration to a range of potential issues for all projects.

The Site Selection Process assesses the proposed sites against a number of criteria, or considerations, to determine the optimal siting for the project. It is designed to be a strategic instrument to identify and mitigate risks and allow for the highest and best use of the Defence Estate.

Topics to be addressed in the Site Section Process are to include:

  • Site Selection Review Types and Boards (Full and Regional);
  • Site Selection Approvals (5% Pre-DBC Design Phase and 30% DBC Design Phase);
  • Templates: Process Flow Chart; Review Type Determination; Site Selection Review Types and Boards; Guidance Documents (Process, Matrix (focus on Airfields and Aviation Activities Technical Risks), Board Processing);
  • SME Contacts; and
  • Published FAQ's.

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