Project Managers and Contract Administrators and Defence, all have obligations related to estate project contractor work, health and safety (WHS) compliance during each phase on a project.
Tender phase
- Ensure WHS Plan complies with requirements of the contract and WHS legislation.
- Ensure the tenderer has sufficient skills, expertise and resources to deliver the WHS obligations.
- Ensure WHS Accreditation Scheme is held by Tenderer in their name.
Delivery phase
During contract administration:
- Ensure the draft WHS Plan is updated in accordance with the contract.
- Ensure the regular review and updating of the WHS Plan by the Contractor.
- Actively monitor compliance by the contactor with the WHS Plan.
- Ensure the Contractor/Subcontractor design certification references WHS legislation compliance.
- Ensure the Contractor holds licenses and authorisations as required by WHS legislation.
- Ensure the Contractor complies with obligations regarding the use, management and handling of hazardous substances.
- Ensure Defence provides the Contractor with all information necessary for Defence to comply with its WHS obligations.
- Facilitate consultation, cooperation and coordination (CCC) between shared duty holders at a workplace.
- Facilitate the exchange, keeping and maintenance of information and records for all WHS issues.
- Ensure the Contractor reports on WHS matters at project meetings.
- Ensure the Contractor complies with statutory requirements, contract obligations CCC duties.
- Ensure the Contractor provides evidence of WHS approvals on request.
- Ensure there is a risk register which is regularly reviewed and updated.
- Facilitate design reviews (general review and reasonable check) to ensure compliance with WHS legislation and to identify WHS risks and hazards.
- Institute a system to obtain regular written assurances from the Contractor/Subcontractor for WHS legislation compliance.
- Ensure when conducting verification activities the any subcontracts contain equivalent WHS provisions.
Ensure the Contractors report the following:
- Notifiable incidents.
- Information from the regulator and provided to the regulator.
- Details of proactive risk management and any systemic risk management failures.
- Risks, hazards, WHS matters requiring escalation to Defence.
- Lead and lag time indicator data.
- WHS accreditation currency.
- Audit and verification results.
- Written assurance of compliance with the WHS legislation.
Completion phase
- Arrange for the works to be inspected, tested and check for WHS legislation compliance.
- Ensure the Contactor provides a certificate that asbestos or asbestos cement material have not been used or incorporated into the works.
- Ensure the Contractors provides required information where it is a designer, importer, supplier or manufacturer under the WHS legislation.
The following cheat sheets and checklists are provided to assist with navigating requirements and ensuring compliance.
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