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Scenarios - Records Management

Key Concepts

Supply - when controlled technology, or access to that technology, is provided to users located outside of Australia.

Publication - when controlled technology is placed it in the public domain.

Pre-publication - activities, such as supplying a draft publication to a publisher or a peer reviewer, that support the pubication process.

Export - sending goods and/or technology from Australia to a place outside of Australia.

As a first step, it is important to understand whether the goods or technologies you are using actually trigger control thresholds. You can self-assess using the Online DSGL Tool on the DEC website.

The list of controlled goods and technologies (the Defence and Strategic Goods List) is split into two parts:

Part 1 lists munitions (or military) items. These items are more tightly controlled.

Part 2 lists dual-use items; that is, items that may be used for commercial purposes, but may be used in military systems or for weapon of mass destruction purposes.

Records Management

Scenario One - Record keeping for DSGL Part 1 & 2 goods

Do I need to manage my DSGL Part 1 or Part 2 information differently - manage the records as protected with appropriate controls regarding cloud storage overseas?

You are required to keep records on any supplies or brokering arrangements that you make. There is no difference between record-keeping requirements for Part 1 or Part 2 DSGL technology. There are, however, different requirements in what information must be kept for a supply activity versus a brokering arrangement. You should check your permit for specific details.

Records must be kept for 5 years. There are no requirements to keep your records with specific security protections. You may be asked to produce your records by the Department of Defence.