You need to register as a DEC client if you intend to:
Once you are successfully registered with the Defence Export Controls System (DECS), you will be issued with a DECS client registration number (DCRN). Using the appropriate DCRN you may apply to DEC for:
For more information, please view the Register as a DEC client page on the DEC website
Applicants may seek an in-principle assessment by submitting a completed Application to Export Controlled Goods and Technology form.
The in-principle assessment is a preliminary advice which indicates the likely outcome of a future application to export to a specific destination or end user.
If your goods, services or technology is listed as controlled in the Defence and Strategic Goods List (DSGL), an Application to Export Controlled Goods and Technology form will need to be completed to apply for permission to export or supply.
For approval to publish Part 1 DSGL technology, the appropriate person in your institution will need to apply to DEC for approval.
If you are unsure about the control status of your commodity you may request an assessment of your goods or services by submitting a completed Application to Export Controlled Goods and Technology form.
For any exports of non-controlled goods, services or technologies, where there is a suspicion that the commodities may be used for a weapons of mass destruction (WMD) program, advice should be sought from DEC by submitting an Application to Export Controlled Goods and Technology form.
If your goods are not controlled you will receive a Outcome of Export Control Assessment letter to attach to your export documentation.
When assessing the risk of exporting an item, DEC will take into account criteria located on the Export Control Policy page on the DEC website.
Processing times, other than in exceptional circumstances, for routine applications is up to 15 working days from the date a complete application, with all supporting documentation, is received.
Applications which may be deemed as sensitive and referred for complex case review, may take up to 35 working days, and sometimes longer. In some cases for certain chemicals, applications may take up to 37 working days.
To assist DEC in assessing your application as quickly as possible, please ensure that you:
If the application is approved, the permission will be emailed to the applicant on the form.
Where exporters have approvals conditions, exporters must comply with these and submit compliance reports as indicated.
If required, complete an Australian Customs Export Declaration Notice (B957) which can be obtained on the Department of Immigration and Border Protection website.
You will need your DEC permission number to complete the Export Declaration Notice.
Permits may be granted:
Australian General Export Licences (AUSGELs) are broad licences for a pre-approved list of goods, destinations and export purposes that can be used to export or supply goods, software and/or technology.
An AUSGEL will be valid for five years, but in some circumstances a longer validity period may be approved.
Before submitting an application for an AUSGEL, please review the Application for an Australian General Export Licence page on this website, to review the current AUSGEL types.
If there are concerns about an application, DEC will notify the applicant and allow them to respond and present arguments in a written submission before advice is prepared for the Minister for Defence.
Only the Minister for Defence can refuse or prohibit a case.
Before DEC reaches a preliminary finding and recommends to the Minister that an application should be denied or prohibited, DEC will provide the applicant with an opportunity to discuss the case and make any further submissions.
If the Minister denies or prohibits an application, the applicant is provided with a written decision setting out the reasons for the decision and any review rights. To view the review mechanisms that may be available to you, please view the Right to Review page on this website.
Reporting conditions may be applied to export approvals. A reporting condition will specify:
Reports must be lodged with DEC using an approved reporting form. The reporting periods are prescribed within the reporting condition.
DEC has several reporting templates to assist exporters, which are available from the Reporting page on this website.
For export approvals issued under the Defence Trade Controls Act 2012, you must keep records of intangible supplies or brokering arrangements made under your permits.
Any records you make should include the following information:
There are different record keeping requirements for supply or brokering activities. You should check your approval document for specific details.
Records must be retained for 5 years as outlined in section 24 of the Defence Trade Controls Regulation 2013. Failure to retain or produce records carries an offence under the Defence Trade Controls Act 2012.
The Secretary of the Department of Defence can request to review copies of your records.