Table: Updates to DEQMS Operate & Maintain
| Component |
Details |
Date |
| Estate Works Program - Industry |
UPDATED - EWP Forward Program of Tender Releases February - December 2022 |
March 2022 |
| Templates and Forms |
UPDATED - Estate & Equipment GEMS Data Load (GDL) Tool Templates. Updated the banner/header to SEG, Auto population of Infrastructure Type INFO/INFN based on ECID (no user input required), In Multi Sheet, fixed Warranty Type as “2” (no user input required), Set Warranty Counter to ZPM_Warranty_Days, Counter link to OR, Inclusive/Exclusive to Inclusive and Counter Item to 1 (no user input required), Fixed Characteristic name Maximum Load Rating in measuring point sheet (no user input required), When creating a Warranty, the Warranty Characteristics are added to Characteristic sheet with correct Class, Fixed issue with removing of Function Code when populating the multi value Characteristics MAINTENANCESTRATEGY and MAINTENANCERESPONSIBILITY. Now v6.0 |
March 2022 |
| Estate Data Information |
UPDATED - FLOC ID and EBI Naming Conventions. |
March 2022 |
| Estate Data Information |
UPDATED - Estate & Equipment Data Management Handbook - Now v1.10 - Updated email addresses – Ventia, DELM & Asset Accounting; Updated E&IG to SEG throughout; added info for Site Codes on objects that span across sites; updated EBI format table |
March 2022 |
| Estate Data Information |
REMOVED - Estate GEMS Data Load - Leasing and Property Specific Information v1.5 - Information in this document was a duplication of that contained in Estate & Equipment Data Management Handbook. All information is now contained within the v1.10 document. |
March 2022 |
| Estate Works Program |
UPDATED - Tender Evaluation Board Report (TEBR) - Updated Template |
March 2022 |
| Estate Upkeep |
UPDATED - Legislation and Policy - Emergency Evacuation Diagrams. |
February 2022 |
| Estate Upkeep |
UPDATED - SEG Signage and Labelling Standard. Now v4.3 - Updated Group & Directorate titles to reflect organisation changes. |
February 2022 |
| Service Request Triage |
UPDATED - BR007 - Base Manager and EMOS Manager Triage Process & Flow Chart |
December 2021 |
| Estate Works Program |
UPDATED - Pages Refreshed. New "EWP Contacts" & "Newsletter" pages added to Blue Menu. |
December 2021 |
| Estate Appraisal |
UPDATED - Estate Appraisal Framework suite of documents. Now v1.6 |
December 2021 |
| Estate and Land Management |
UPDATED - DELM Organisation Chart |
December 2021 |
| Estate Appraisal |
UPDATED - Estate Appraisal Product Delivery pages now refreshed. |
November 2021 |
| EU06 MWA |
UPDATED - Zone Approved Minor Workplace Adjustment & Sponsor Funded Works Form Now v3.04 |
November 2021 |
| Handover / Takeover |
UPDATED - GDL Validation Checklist Now v3.0 |
November 2021 |
| OM Manuals |
UPDATED - O&MM Assurance Instruction Checklist Now v3.0 |
November 2021 |
| Templates and Forms |
UPDATED - Estate & Equipment GEMS Data Load (GDL) Tool Templates. Minor technical issue fixes and final version of ERIMv11.03 implementation. Now v5.0 |
November 2021 |
| EU06 MWA |
UPDATED - Provision of Estate & Land Management Minor Workplace Adjustments and Zone Delegated Sponsor Funded Works under $50,000 Business Rule Now v3.02 & Zone Approved Minor Workplace Adjustment & Sponsor Funded Works Form Now v3.03 |
November 2021 |
| Estate Data Information |
NEW - Guidance Document 004 - Determining and Recording Estate Class |
November 2021 |
| Handover / Takeover |
UPDATED - HOTO v7 Training Modules 1-4 Presentations |
November 2021 |
| Estate Works Program |
UPDATED - National Program Services (NPS) - Cushman & Wakefield Contact list. |
November 2021 |
| Estate Works Program |
NEW - The Works October Edition, is the Quarterly Newsletter of Defence’s Estate Works Program |
October 2021 |
| Estate Data Information |
NEW - Environmental Factor Record - GEMS Data Load tools |
October 2021 |
| Fire Safety Surveys |
UPDATED - Page rewritten. Now contains links to useful FSS resources. |
October 2021 |
| Fire Safety Surveys |
UPDATED - Fire Safety Survey Program Procedures Now v7.0 |
October 2021 |
| Templates and Forms |
UPDATED - Estate GEMS Data Load (GDL) Tool Templates. Now v4.1 - updated Column mapping (Col AX, AOFloc sheet). |
October 2021 |
| Estate Data Information |
NEW - Estate Class Change Notification Form |
October 2021 |
| Estate Data Information |
UPDATED - Estate & Equipment Data Management Handbook - Now v1.9 - Updates to align with GDL v4 and above. |
October 2021 |
| Handover / Takeover |
UPDATED - GDL Validation Checklist Now v2.1 |
September 2021 |
| OM Manuals |
UPDATED - O&MM Assurance Instruction Checklist Now v2.1 |
September 2021 |
| Estate Upkeep |
UPDATED - Defence Signage & Labelling Standard (SLS) Attachment 1 - Labelling Instructions - Now v2.0 |
September 2021 |
| Templates and Forms |
UPDATED - Estate & Equipment GEMS Data Load (GDL) Tool Templates. Now v4.0 |
September 2021 |
| Estate Works Program Documents |
UPDATED - EWP Forward Program of Tender Releases September 2021 - June 2022 |
September 2021 |
| Templates and Forms |
UPDATED - Estate GEMS Data Load (GDL) Tool Templates. Now v3.1 |
September 2021 |
| Handover / Takeover |
UPDATED - Handover/Takeover (HOTO) Plan & Checklist. Now v7.0 |
September 2021 |
| EU06 MWA |
UPDATED - Minor Workplace Adjustment & Sponsor Funded Works within Estate Upkeep Business Rule & Zone Approved Minor Workplace Adjustment & Sponsor Funded Works Form. |
August 2021 |
| Templates and Forms |
UPDATED - Equipment GEMS Data Load (GDL) Tool Template. Now v3.1 |
August 2021 |
| Templates and Forms |
UPDATED - Estate & Equipment GEMS Data Load (GDL) Tool Templates. Now v3.0 |
August 2021 |
| Estate Works Program |
NEW - Directorate of Living services LIA & Common Room Guidance for Projects |
July 2021 |
| Estate Data Information |
NEW - Information Rule 005 - Building Space Records v1.0 |
July 2021 |
| Estate Appraisal |
NEW - DELM Estate Appraisal Plan 2021-2022 |
July 2021 |
| Handover / Takeover |
NEW - GDL Validation Checklist v2.0 |
July 2021 |
| OM Manuals |
NEW - O&MM Assurance Instruction Checklist v2.0 |
July 2021 |
| Estate Appraisal |
UPDATED - Desktop Review Instruction now v1.5.1 |
June 2021 |
| Estate Data Information |
UPDATED - ERIM Query Register - Q&As |
June 2021 |
| Estate Works Program |
UPDATED - GEMS and Estate Works Program - EWP Project Delivery Process & Guidance notes |
May 2021 |
| Estate Works Program |
UPDATED - Estate Works Program Forward Program of Tender Releases - May 2021 to December 2021 |
May 2021 |
| OM Manuals |
UPDATED - Instructions for Operations and Maintenance Manuals (O&MM) for Defence Facilities & Infrastructure (Now v1.2) |
May 2021 |
| Project Support |
UPDATED - Notification of Demolition or Disposal Form - Corrected email address for Asset Accounting |
May 2021 |
| Estate Data Information |
REMOVED - Business Data Validation links |
May 2021 |
| Estate Upkeep Information |
UPDATED - DEPU Estate Data & Information Policy Page - Fixed broken links and removed/updated outdated / redundant information |
April 2021 |
| Handover / Takeover |
NEW - Instructions for Multi-Stage Contract Change Proposal for Estate Projects |
April 2021 |
| DEPU Quicklinks |
UPDATED - DEPU Quicklinks Page - Fixed broken links and removed outdated / redundant information |
April 2021 |
| Estate Upkeep Information |
UPDATED - Estate Upkeep Information page - Fixed broken links and removed outdated / redundant information |
April 2021 |
| Estate Works Program |
UPDATED - Estate Program Variation Request Form - now v2.0 |
April 2021 |
| Estate Data Information |
UPDATED - ERIM Query Register - Q&As |
April 2021 |
| Handover / Takeover |
UPDATED - Instructions for Operations and Maintenance Manuals (O&MM) (Now v1.1.) |
March 2021 |
| Templates and Forms |
UPDATED - Contaminated Sites GEMS Data Load (GDL) Tool Template (Now v4.0) |
March 2021 |
| Templates and Forms |
UPDATED - Asbestos GEMS Data Load (GDL) Tool Template (Now v3.0) |
March 2021 |
| Templates and Forms |
UPDATED - Estate & Equipment GEMS Data Load (GDL) Tool Templates - Resolved a run time error issue which impacted certain GDL’s with existing data. It did not impact blank GDL’s which users download from DEQMS. Also fixed the summary page with correct master data team name and group email address. |
March 2021 |
| Handover / Takeover |
UPDATED - Handover/Takeover (HOTO) Plan & Checklist (Now v6.3) - Notice of Completion item removed |
February 2021 |
| Templates and Forms |
UPDATED - Equipment GEMS Data Load (GDL) Tool Template (Now v2.3) |
February 2021 |
| Templates and Forms |
UPDATED - Estate GEMS Data Load (GDL) Tool Template (Now v2.3) |
February 2021 |
| Estate Data Information |
UPDATED - Estate Data Requirement - Estate & Equipment (now ERIM v11.03) |
February 2021 |
| Estate Data Information |
UPDATED - Estate Register Information Model (Now v11.03) |
February 2021 |
| Estate Upkeep |
UPDATED - DEPU Organisation Chart |
February 2021 |
| EWP Sponsor Funded Works |
NEW - Budget Transfer Workbook (BTW) Guidance Notes |
February 2021 |
| EWP Sponsor Funded Works |
UPDATED - Budget Transfer Workbook |
February 2021 |
| Estate Data Information |
UPDATED - ERIM Query Register - Q&As |
February 2021 |
| EU Legislation & Policy |
NEW - DS&VS Keying Systems and Zones Fact Sheet, plus E&IG Guidance |
January 2021 |
| Project Support |
UPDATED - Added O&MM links to Supporting Information page |
January 2021 |
| Handover / Takeover |
UPDATED - HOTO Plan & Checklist - Added Radiation Safety Consideration & Change Log tab |
January 2021 |
| Estate Works Program |
UPDATED - Estate Works Program - Future Program |
January 2021 |
| Estate Works Program |
UPDATED - Estate Works Program - Program Review |
January 2021 |
| Estate Appraisal |
UPDATED - Estate Appraisal Policy & Supporting Documentation |
December 2020 |
| Estate Upkeep |
UPDATED - Minor Workplace Adjustment & Sponsor Funded Works updates |
December 2020 |
| Estate Works Program |
UPDATED - Estate Works Program Forward Program of Tender Releases - January 2021 to September 2021 |
December 2020 |
| Estate Works Program |
UPDATED - Estate Works Program Industry Briefs |
December 2020 |
| Project Support Services |
NEW - Project Issues Resolution Escalation Pathways Guidance |
December 2020 |
| Estate Works Program |
UPDATED - Tender Evaluation Board Report (TEBR) - Updated Template |
November 2020 |
| Estate Works Program |
UPDATED - Defence Estate Works Program 2020 Industry Brief (23 November) |
November 2020 |
| Estate Works Program |
NEW - Estate Works Program Lifecycle |
November 2020 |
| Estate Data Information |
UPDATED - Estate Data Requirement - Estate & Equipment (now ERIM v11.02) |
November 2020 |
| Estate Data Information |
UPDATED - Estate Register Information Model (Now v11.02) |
November 2020 |
| Handover / Takeover (DLP) |
NEW - Defects Liability Period (DLP) Process Presentation |
October 2020 |
| Handover / Takeover |
UPDATED - HOTO v6.1 Training Presentation |
October 2020 |
| Templates and Forms |
UPDATED - Equipment GEMS Data Load (GDL) Tool Template (Now v2.2) |
October 2020 |
| Templates and Forms |
UPDATED - Estate GEMS Data Load (GDL) Tool Template (Now v2.2) |
October 2020 |
| Estate Upkeep |
UPDATED - E&IG Signage & Labelling Standards (Added Building sign diameter) |
October 2020 |
| Estate Upkeep |
UPDATED - Attachment 1 - Labelling Instructions |
October 2020 |
| Estate Upkeep |
UPDATED - Minor Workplace Ajustment & Sponsor Funded Works in Estate Upkeep Business Rule |
September 2020 |
| Handover / Takeover |
UPDATED - Handover/Takeover (HOTO) Plan & Checklist |
September 2020 |
| Estate Works Program |
UPDATED - Request Project Variation Template - now Version 7 |
September 2020 |
| Estate Works Program |
NEW - Request Project Variation Template - Guidance |
September 2020 |
| Estate Works Program |
UPDATED - Estate Works Program Industry Briefs - 2020 Briefing added |
September 2020 |
| Project Support |
UPDATED - Broadspectrum EMOS Project Support Email Addresses |
September 2020 |
| Estate Data Information |
NEW - Guidance Document 001 - Measurement Information |
September 2020 |
| Estate Data Information |
UPDATED - Information Rule 001 - Estate Address Standards. Now v2.0 |
September 2020 |
| Estate Data Information |
UPDATED - Estate Data Requirement - Estate & Equipment (ERIM v11.01) |
August 2020 |
| Estate Data Information |
UPDATED - ERIM v11.01 for Contractors |
August 2020 |
| Estate Upkeep |
UPDATED - Defence Signage & Labelling Standard (SLS) has been updated. Now v4.1 |
August 2020 |
| Estate Data Information |
NEW - ERIM Query Register / Q&As |
August 2020 |
| Handover / Takeover |
UPDATED - Handover/Takeover (HOTO) Plan & Checklist |
August 2020 |
| Estate Data Information |
UPDATED - Estate & Equipment Data Management Handbook v1.8 |
August 2020 |
| Estate Data Information |
UPDATED - Estate GEMS Data Load - Leasing and Property specific information v1.5 |
August 2020 |
| Project Support |
UPDATED - EMOS Project Support Contacts |
August 2020 |
| Estate Works Program Documents |
UPDATED - EWP Forward Program of Tender Releases July 2020 - March 2021 |
August 2020 |
| Estate Works Program |
UPDATED - Developing the Future Program |
August 2020 |
| Estate Upkeep |
UPDATED - Married Quarter meter reading POC |
July 2020 |
| Project Support |
UPDATED - EMOS Project Support Contacts |
July 2020 |
| Estate Upkeep |
UPDATED - DEPU Organisation Chart |
July 2020 |
| Estate Data Information |
UPDATED - Estate & Equipment Data Management Handbook v1.7 |
July 2020 |
| Estate Data Information |
UPDATED - Estate GEMS Data Load - Leasing and Property specific information v1.4 |
July 2020 |
| Handover / Takeover |
UPDATED - E&IG HOTO Data Provision Checklist |
July 2020 |
| Handover / Takeover |
UPDATED - Handover/Takeover (HOTO) Plan & Checklist |
July 2020 |
| Estate Data Information |
NEW - Supplementary Instruction - Estate & Equipment GEMS Data Load Process Workflow v1.0 |
June 2020 |
| Estate Data Information |
UPDATED - Estate & Equipment Data Management Handbook v1.6 |
June 2020 |
| Estate Data Information |
UPDATED - Estate GEMS Data Load - Leasing and Property specific information v1.3 |
June 2020 |
| Handover / Takeover |
NEW - Instructions for Operations & Maintenance Manuals (O&MM) for Defence Facilities & Infrastructure |
June 2020 |
| Estate Data Information |
NEW - Information Rule 004 - Recording of Solar Panels |
June 2020 |
| Estate Data Information |
UPDATED - ERIM v11 for Contractors |
June 2020 |
| Legislation & Policy |
NEW - DEPU ADVICE 02/20 - Asbestos Containing Dust in Ceilings |
June 2020 |
| Handover / Takeover |
UPDATED - Handover/Takeover (HOTO) Plan & Checklist |
May 2020 |
| Estate Data Information |
NEW - Information Rule 003 - Recording Tenure of Assets |
May 2020 |
| Estate Data Information |
UPDATED / RELOCATED - ERIM Supplementary Information v2.0 (ERIM Explained) |
May 2020 |
| Estate Upkeep |
UPDATED - DEPU Organisation Chart |
May 2020 |
| Estate Works Program Documents |
UPDATED - Sponsored Works Procedure |
May 2020 |
| Estate Works Program Documents |
NEW - EMOS Engagement by PDS Guidance Notes & Process Map |
April 2020 |
| Estate Works Program Documents |
UPDATED - EWP Forward Program of Tender Releases May - December 2020 |
April 2020 |
| Estate Works Program Documents |
NEW - The Estate Works Program RACI |
April 2020 |
| Handover / Takeover (DLP) |
NEW - Instructions for Managing Facility Maintenance, Defects and Warranty Issues Pre & Post Project Defect Liability Period |
April 2020 |
| Estate Data Information |
UPDATED - ERIM v11 for Contractors |
April 2020 |
| Fire Safety Surveys |
UPDATED - Fire Recommended Works (FRW) template |
March 2020 |
| Estate Data Information |
UPDATED - Estate & Equipment Data Management Handbook v1.5 |
March 2020 |
| Estate Data Information |
UPDATED - Estate GDL Handbook for JLL (Leasing Specific) v1.2 |
March 2020 |
| Estate Data Information |
NEW - Asbestos EFR Data Management Process Handbook v1.2 |
March 2020 |
| Contacts |
UPDATED - Zone Environment Team (SDD) |
March 2020 |
| Handover / Takeover |
UPDATED - Handover/Takeover (HOTO) & Data Provision Checklists |
February 2020 |
| Estate Upkeep |
UPDATED - Married Quarter meter reading POC |
February 2020 |
| Handover / Takeover |
NEW - Estate Project Meeting Guide |
October 2019 |
| Estate Data Information |
UPDATED - FLOC ID and EBI Naming Convention |
September 2019 |
| Estate Data Information |
NEW - Information Rule 002 - Ownership Lifecycle & Asset Status |
August 2019 |
| Estate Data Information |
NEW - Information Rule 001 - Estate Address Standards |
July 2019 |
| Estate Upkeep |
NEW - EMOS 3rd Party Audit Program |
June 2019 |
| Estate Upkeep |
UPDATED - Defence Signage & Labelling Standard (SLS) has been updated. Now v3.0 |
April 2019 |
| Estate Upkeep |
UPDATED - Minor Workplace Adjustment (MWA) |
June 2018 |
| Estate Upkeep |
NEW - Pallet Racking and Estate Upkeep Guidance |
March 2018 |
| Estate Data Information |
NEW - FAQ Document - Provided by GEMS Sustainment Team |
January 2018 |
| Estate Works Program Documents |
NEW - GEMS Process Maps for Estate Works Program and Projects |
January 2018 |
| Estate Upkeep |
UPDATED - EU12 Labeling of Estate Elements Standards have been updated on DEQMS. |
December 2017 |
| Estate Data Information |
NEW - GEMS Data Load Tool & Supporting documentation is now available on DEQMS |
December 2017 |
| Estate Data Information |
UPDATED - Process for Estate Data Extracts has been updated in areas where GEMS has been deployed |
November 2017 |
| Estate Upkeep information |
NEW - Diagrammatic representations of ERIM Physical & Functional Parent relationships |
September 2017 |
| Estate Works Program Documents |
UPDATED - EWP Product Director Values & Behavior |
August 2017 |
| Estate Emergency Management |
UPDATED - Estate Upkeep Emergency Event Delegation |
August 2017 |
| Estate Works Program Documents |
UPDATED - Estate Works Program Zone Points of Contact. |
July 2017 |
| Estate Upkeep |
NEW - Documented process for development of emergency evacuation diagrams of occupied facilities across the Defence Estate. |
July 2017 |
| Estate Upkeep Information |
NEW - Standard data Examples to assist with Requesting Unique Estate Identifiers for all HEIT |
June 2017 |
| Estate Works Program Management |
UPDATED - all Estate Works Program Management pages |
March 2017 |
