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Defence Estate Quality Management System (DEQMS) Davis Langdon Certification Services


Operate & Maintain Updates

as at 25th March 2022

Table: Updates to DEQMS Operate & Maintain
Component Details Date
Estate Works Program - Industry UPDATED - EWP Forward Program of Tender Releases February - December 2022 March 2022
Templates and Forms UPDATED - Estate & Equipment GEMS Data Load (GDL) Tool Templates. Updated the banner/header to SEG, Auto population of Infrastructure Type INFO/INFN based on ECID (no user input required), In Multi Sheet, fixed Warranty Type as “2” (no user input required), Set Warranty Counter to ZPM_Warranty_Days, Counter link to OR, Inclusive/Exclusive to Inclusive and Counter Item to 1 (no user input required), Fixed Characteristic name Maximum Load Rating in measuring point sheet (no user input required), When creating a Warranty, the Warranty Characteristics are added to Characteristic sheet with correct Class, Fixed issue with removing of Function Code when populating the multi value Characteristics MAINTENANCESTRATEGY and MAINTENANCERESPONSIBILITY. Now v6.0 March 2022
Estate Data Information UPDATED - FLOC ID and EBI Naming Conventions. March 2022
Estate Data Information UPDATED - Estate & Equipment Data Management Handbook - Now v1.10 - Updated email addresses – Ventia, DELM & Asset Accounting; Updated E&IG to SEG throughout; added info for Site Codes on objects that span across sites; updated EBI format table March 2022
Estate Data Information REMOVED - Estate GEMS Data Load - Leasing and Property Specific Information v1.5 - Information in this document was a duplication of that contained in Estate & Equipment Data Management Handbook. All information is now contained within the v1.10 document. March 2022
Estate Works Program UPDATED - Tender Evaluation Board Report (TEBR) - Updated Template March 2022
Estate Upkeep UPDATED - Legislation and Policy - Emergency Evacuation Diagrams. February 2022
Estate Upkeep UPDATED - SEG Signage and Labelling Standard. Now v4.3 - Updated Group & Directorate titles to reflect organisation changes. February 2022
Service Request Triage UPDATED - BR007 - Base Manager and EMOS Manager Triage Process & Flow Chart December 2021
Estate Works Program UPDATED - Pages Refreshed. New "EWP Contacts" & "Newsletter" pages added to Blue Menu. December 2021
Estate Appraisal UPDATED - Estate Appraisal Framework suite of documents. Now v1.6 December 2021
Estate and Land Management UPDATED - DELM Organisation Chart December 2021
Estate Appraisal UPDATED - Estate Appraisal Product Delivery pages now refreshed. November 2021
EU06 MWA UPDATED - Zone Approved Minor Workplace Adjustment & Sponsor Funded Works Form Now v3.04 November 2021
Handover / Takeover UPDATED - GDL Validation Checklist Now v3.0 November 2021
OM Manuals UPDATED - O&MM Assurance Instruction Checklist Now v3.0 November 2021
Templates and Forms UPDATED - Estate & Equipment GEMS Data Load (GDL) Tool Templates. Minor technical issue fixes and final version of ERIMv11.03 implementation. Now v5.0 November 2021
EU06 MWA UPDATED - Provision of Estate & Land Management Minor Workplace Adjustments and Zone Delegated Sponsor Funded Works under $50,000 Business Rule Now v3.02 & Zone Approved Minor Workplace Adjustment & Sponsor Funded Works Form Now v3.03 November 2021
Estate Data Information NEW - Guidance Document 004 - Determining and Recording Estate Class November 2021
Handover / Takeover UPDATED - HOTO v7 Training Modules 1-4 Presentations November 2021
Estate Works Program UPDATED - National Program Services (NPS) - Cushman & Wakefield Contact list. November 2021
Estate Works Program NEW - The Works October Edition, is the Quarterly Newsletter of Defence’s Estate Works Program October 2021
Estate Data Information NEW - Environmental Factor Record - GEMS Data Load tools October 2021
Fire Safety Surveys UPDATED - Page rewritten. Now contains links to useful FSS resources. October 2021
Fire Safety Surveys UPDATED - Fire Safety Survey Program Procedures Now v7.0 October 2021
Templates and Forms UPDATED - Estate GEMS Data Load (GDL) Tool Templates. Now v4.1 - updated Column mapping (Col AX, AOFloc sheet). October 2021
Estate Data Information NEW - Estate Class Change Notification Form October 2021
Estate Data Information UPDATED - Estate & Equipment Data Management Handbook - Now v1.9 - Updates to align with GDL v4 and above. October 2021
Handover / Takeover UPDATED - GDL Validation Checklist Now v2.1 September 2021
OM Manuals UPDATED - O&MM Assurance Instruction Checklist Now v2.1 September 2021
Estate Upkeep UPDATED - Defence Signage & Labelling Standard (SLS) Attachment 1 - Labelling Instructions - Now v2.0 September 2021
Templates and Forms UPDATED - Estate & Equipment GEMS Data Load (GDL) Tool Templates. Now v4.0 September 2021
Estate Works Program Documents UPDATED - EWP Forward Program of Tender Releases September 2021 - June 2022 September 2021
Templates and Forms UPDATED - Estate GEMS Data Load (GDL) Tool Templates. Now v3.1 September 2021
Handover / Takeover UPDATED - Handover/Takeover (HOTO) Plan & Checklist. Now v7.0 September 2021
EU06 MWA UPDATED - Minor Workplace Adjustment & Sponsor Funded Works within Estate Upkeep Business Rule & Zone Approved Minor Workplace Adjustment & Sponsor Funded Works Form. August 2021
Templates and Forms UPDATED - Equipment GEMS Data Load (GDL) Tool Template. Now v3.1 August 2021
Templates and Forms UPDATED - Estate & Equipment GEMS Data Load (GDL) Tool Templates. Now v3.0 August 2021
Estate Works Program NEW - Directorate of Living services LIA & Common Room Guidance for Projects July 2021
Estate Data Information NEW - Information Rule 005 - Building Space Records v1.0 July 2021
Estate Appraisal NEW - DELM Estate Appraisal Plan 2021-2022 July 2021
Handover / Takeover NEW - GDL Validation Checklist v2.0 July 2021
OM Manuals NEW - O&MM Assurance Instruction Checklist v2.0 July 2021
Estate Appraisal UPDATED - Desktop Review Instruction now v1.5.1 June 2021
Estate Data Information UPDATED - ERIM Query Register - Q&As June 2021
Estate Works Program UPDATED - GEMS and Estate Works Program - EWP Project Delivery Process & Guidance notes May 2021
Estate Works Program UPDATED - Estate Works Program Forward Program of Tender Releases - May 2021 to December 2021 May 2021
OM Manuals UPDATED - Instructions for Operations and Maintenance Manuals (O&MM) for Defence Facilities & Infrastructure (Now v1.2) May 2021
Project Support UPDATED - Notification of Demolition or Disposal Form - Corrected email address for Asset Accounting May 2021
Estate Data Information REMOVED - Business Data Validation links May 2021
Estate Upkeep Information UPDATED - DEPU Estate Data & Information Policy Page - Fixed broken links and removed/updated outdated / redundant information April 2021
Handover / Takeover NEW - Instructions for Multi-Stage Contract Change Proposal for Estate Projects April 2021
DEPU Quicklinks UPDATED - DEPU Quicklinks Page - Fixed broken links and removed outdated / redundant information April 2021
Estate Upkeep Information UPDATED - Estate Upkeep Information page - Fixed broken links and removed outdated / redundant information April 2021
Estate Works Program UPDATED - Estate Program Variation Request Form - now v2.0 April 2021
Estate Data Information UPDATED - ERIM Query Register - Q&As April 2021
Handover / Takeover UPDATED - Instructions for Operations and Maintenance Manuals (O&MM) (Now v1.1.) March 2021
Templates and Forms UPDATED - Contaminated Sites GEMS Data Load (GDL) Tool Template (Now v4.0) March 2021
Templates and Forms UPDATED - Asbestos GEMS Data Load (GDL) Tool Template (Now v3.0) March 2021
Templates and Forms UPDATED - Estate & Equipment GEMS Data Load (GDL) Tool Templates - Resolved a run time error issue which impacted certain GDL’s with existing data. It did not impact blank GDL’s which users download from DEQMS. Also fixed the summary page with correct master data team name and group email address. March 2021
Handover / Takeover UPDATED - Handover/Takeover (HOTO) Plan & Checklist (Now v6.3) - Notice of Completion item removed February 2021
Templates and Forms UPDATED - Equipment GEMS Data Load (GDL) Tool Template (Now v2.3) February 2021
Templates and Forms UPDATED - Estate GEMS Data Load (GDL) Tool Template (Now v2.3) February 2021
Estate Data Information UPDATED - Estate Data Requirement - Estate & Equipment (now ERIM v11.03) February 2021
Estate Data Information UPDATED - Estate Register Information Model (Now v11.03) February 2021
Estate Upkeep UPDATED - DEPU Organisation Chart February 2021
EWP Sponsor Funded Works NEW - Budget Transfer Workbook (BTW) Guidance Notes February 2021
EWP Sponsor Funded Works UPDATED - Budget Transfer Workbook February 2021
Estate Data Information UPDATED - ERIM Query Register - Q&As February 2021
EU Legislation & Policy NEW - DS&VS Keying Systems and Zones Fact Sheet, plus E&IG Guidance January 2021
Project Support UPDATED - Added O&MM links to Supporting Information page January 2021
Handover / Takeover UPDATED - HOTO Plan & Checklist - Added Radiation Safety Consideration & Change Log tab January 2021
Estate Works Program UPDATED - Estate Works Program - Future Program January 2021
Estate Works Program UPDATED - Estate Works Program - Program Review January 2021
Estate Appraisal UPDATED - Estate Appraisal Policy & Supporting Documentation December 2020
Estate Upkeep UPDATED - Minor Workplace Adjustment & Sponsor Funded Works updates December 2020
Estate Works Program UPDATED - Estate Works Program Forward Program of Tender Releases - January 2021 to September 2021 December 2020
Estate Works Program UPDATED - Estate Works Program Industry Briefs December 2020
Project Support Services NEW - Project Issues Resolution Escalation Pathways Guidance December 2020
Estate Works Program UPDATED - Tender Evaluation Board Report (TEBR) - Updated Template November 2020
Estate Works Program UPDATED - Defence Estate Works Program 2020 Industry Brief (23 November) November 2020
Estate Works Program NEW - Estate Works Program Lifecycle November 2020
Estate Data Information UPDATED - Estate Data Requirement - Estate & Equipment (now ERIM v11.02) November 2020
Estate Data Information UPDATED - Estate Register Information Model (Now v11.02) November 2020
Handover / Takeover (DLP) NEW - Defects Liability Period (DLP) Process Presentation October 2020
Handover / Takeover UPDATED - HOTO v6.1 Training Presentation October 2020
Templates and Forms UPDATED - Equipment GEMS Data Load (GDL) Tool Template (Now v2.2) October 2020
Templates and Forms UPDATED - Estate GEMS Data Load (GDL) Tool Template (Now v2.2) October 2020
Estate Upkeep UPDATED - E&IG Signage & Labelling Standards (Added Building sign diameter) October 2020
Estate Upkeep UPDATED - Attachment 1 - Labelling Instructions October 2020
Estate Upkeep UPDATED - Minor Workplace Ajustment & Sponsor Funded Works in Estate Upkeep Business Rule September 2020
Handover / Takeover UPDATED - Handover/Takeover (HOTO) Plan & Checklist September 2020
Estate Works Program UPDATED - Request Project Variation Template - now Version 7 September 2020
Estate Works Program NEW - Request Project Variation Template - Guidance September 2020
Estate Works Program UPDATED - Estate Works Program Industry Briefs - 2020 Briefing added September 2020
Project Support UPDATED - Broadspectrum EMOS Project Support Email Addresses September 2020
Estate Data Information NEW - Guidance Document 001 - Measurement Information September 2020
Estate Data Information UPDATED - Information Rule 001 - Estate Address Standards. Now v2.0 September 2020
Estate Data Information UPDATED - Estate Data Requirement - Estate & Equipment (ERIM v11.01) August 2020
Estate Data Information UPDATED - ERIM v11.01 for Contractors August 2020
Estate Upkeep UPDATED - Defence Signage & Labelling Standard (SLS) has been updated. Now v4.1 August 2020
Estate Data Information NEW - ERIM Query Register / Q&As August 2020
Handover / Takeover UPDATED - Handover/Takeover (HOTO) Plan & Checklist August 2020
Estate Data Information UPDATED - Estate & Equipment Data Management Handbook v1.8 August 2020
Estate Data Information UPDATED - Estate GEMS Data Load - Leasing and Property specific information v1.5 August 2020
Project Support UPDATED - EMOS Project Support Contacts August 2020
Estate Works Program Documents UPDATED - EWP Forward Program of Tender Releases July 2020 - March 2021 August 2020
Estate Works Program UPDATED - Developing the Future Program August 2020
Estate Upkeep UPDATED - Married Quarter meter reading POC July 2020
Project Support UPDATED - EMOS Project Support Contacts July 2020
Estate Upkeep UPDATED - DEPU Organisation Chart July 2020
Estate Data Information UPDATED - Estate & Equipment Data Management Handbook v1.7 July 2020
Estate Data Information UPDATED - Estate GEMS Data Load - Leasing and Property specific information v1.4 July 2020
Handover / Takeover UPDATED - E&IG HOTO Data Provision Checklist July 2020
Handover / Takeover UPDATED - Handover/Takeover (HOTO) Plan & Checklist July 2020
Estate Data Information NEW - Supplementary Instruction - Estate & Equipment GEMS Data Load Process Workflow v1.0 June 2020
Estate Data Information UPDATED - Estate & Equipment Data Management Handbook v1.6 June 2020
Estate Data Information UPDATED - Estate GEMS Data Load - Leasing and Property specific information v1.3 June 2020
Handover / Takeover NEW - Instructions for Operations & Maintenance Manuals (O&MM) for Defence Facilities & Infrastructure June 2020
Estate Data Information NEW - Information Rule 004 - Recording of Solar Panels June 2020
Estate Data Information UPDATED - ERIM v11 for Contractors June 2020
Legislation & Policy NEW - DEPU ADVICE 02/20 - Asbestos Containing Dust in Ceilings June 2020
Handover / Takeover UPDATED - Handover/Takeover (HOTO) Plan & Checklist May 2020
Estate Data Information NEW - Information Rule 003 - Recording Tenure of Assets May 2020
Estate Data Information UPDATED / RELOCATED - ERIM Supplementary Information v2.0 (ERIM Explained) May 2020
Estate Upkeep UPDATED - DEPU Organisation Chart May 2020
Estate Works Program Documents UPDATED - Sponsored Works Procedure May 2020
Estate Works Program Documents NEW - EMOS Engagement by PDS Guidance Notes & Process Map April 2020
Estate Works Program Documents UPDATED - EWP Forward Program of Tender Releases May - December 2020 April 2020
Estate Works Program Documents NEW - The Estate Works Program RACI April 2020
Handover / Takeover (DLP) NEW - Instructions for Managing Facility Maintenance, Defects and Warranty Issues Pre & Post Project Defect Liability Period April 2020
Estate Data Information UPDATED - ERIM v11 for Contractors April 2020
Fire Safety Surveys UPDATED - Fire Recommended Works (FRW) template March 2020
Estate Data Information UPDATED - Estate & Equipment Data Management Handbook v1.5 March 2020
Estate Data Information UPDATED - Estate GDL Handbook for JLL (Leasing Specific) v1.2 March 2020
Estate Data Information NEW - Asbestos EFR Data Management Process Handbook v1.2 March 2020
Contacts UPDATED - Zone Environment Team (SDD) March 2020
Handover / Takeover UPDATED - Handover/Takeover (HOTO) & Data Provision Checklists February 2020
Estate Upkeep UPDATED - Married Quarter meter reading POC February 2020
Handover / Takeover NEW - Estate Project Meeting Guide October 2019
Estate Data Information UPDATED - FLOC ID and EBI Naming Convention September 2019
Estate Data Information NEW - Information Rule 002 - Ownership Lifecycle & Asset Status August 2019
Estate Data Information NEW - Information Rule 001 - Estate Address Standards July 2019
Estate Upkeep NEW - EMOS 3rd Party Audit Program June 2019
Estate Upkeep UPDATED - Defence Signage & Labelling Standard (SLS) has been updated. Now v3.0 April 2019
Estate Upkeep UPDATED - Minor Workplace Adjustment (MWA) June 2018
Estate Upkeep NEW - Pallet Racking and Estate Upkeep Guidance March 2018
Estate Data Information NEW - FAQ Document - Provided by GEMS Sustainment Team January 2018
Estate Works Program Documents NEW - GEMS Process Maps for Estate Works Program and Projects January 2018
Estate Upkeep UPDATED - EU12 Labeling of Estate Elements Standards have been updated on DEQMS. December 2017
Estate Data Information NEW - GEMS Data Load Tool & Supporting documentation is now available on DEQMS December 2017
Estate Data Information UPDATED - Process for Estate Data Extracts has been updated in areas where GEMS has been deployed November 2017
Estate Upkeep information NEW - Diagrammatic representations of ERIM Physical & Functional Parent relationships September 2017
Estate Works Program Documents UPDATED - EWP Product Director Values & Behavior August 2017
Estate Emergency Management UPDATED - Estate Upkeep Emergency Event Delegation August 2017
Estate Works Program Documents UPDATED - Estate Works Program Zone Points of Contact. July 2017
Estate Upkeep NEW - Documented process for development of emergency evacuation diagrams of occupied facilities across the Defence Estate. July 2017
Estate Upkeep Information NEW - Standard data Examples to assist with Requesting Unique Estate Identifiers for all HEIT June 2017
Estate Works Program Management UPDATED - all Estate Works Program Management pages March 2017