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Defence Estate Quality Management System (DEQMS) BSI Certification

Procurement

Tender Lodgement

Tender Lodgement via Decipha (Australia Post)

Tenders are to arrive at Decipha (Australia Post) on or before 12 noon on the day the tender has closed.

IMPORTANT: If there is a change to the tender closing time, email the ID.tendercoordinator@defence.gov.au email address.

Tender Delivery Address:

Please ensure that the below address is used in your Tender documentation to identify the delivery of Tenders.

Defence Mail Services
Decipha, Level 1
53-73 Alinga Street (access is through the rear Loading dock – please use intercom)
Canberra ACT 2601

Note: It is suggested that if you hold an Industry briefing that you give guidance on this lodgement process. Please indicated to your Tenderers that access to Decipha is for deliveries by hand – Decipha is located at the rear of the Jolimont Centre (Rear Loading dock). When you arrive please use intercom.

Supporting Guidance

Please refer to the Tender Guidance for Hardcopy Lodgement with Decipha (Australia Post).

Tender Lodgement via AusTender

Defence use the Level 3 electronic lodgement functionality to allow industry to submit their tenders to a secure tenderbox via the AusTender website.

Once the decision has been made to close a Tender electronically the following key activities need to be actioned:

  1. Tender Documents - Ensure the tender documents specify electronic submission of responses.
  2. AusTender - Select the option to allow electronic submission of responses.
  3. Tender Opening - Preparation
    • Select the Electronic Opening Team - Visit Directorate Program Assurance (DPA) to identify CFI users with appropriate access. You will need 1 "Opener" and 2 "Witness".
    • Setup Calendar Appointment - At a miminum of 2 weeks prior to tender close, send an Outlook Request to the "Electronic Opening Team".
      • Include a copy of the PDDP /PEP to validate procurement.
      • Include an objective folder reference for saving responses.
      • Include the AusTender Passphrase created at time of publishing the ATM.
  4. Tender Opening

Tender Lodgement via Email - (DIP, EHE and non-DIP Tenders)

Please refer to the Email Guidance for General Tendering, Defence Infrastructure Panel (DIP) and the Defence Environment, Heritage and Engineering Panel (EHE) and non DIP/ EHE Tenders.

IMPORTANT: If there is a change to the tender closing time, email the ID.tendercoordinator@defence.gov.au email address.