Defence Infrastructure Panel – Environment, Heritage and Estate Engineering Services 2020-2025

Templates

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The following templates have been designed to be used by the Commonwealth for Defence Environment and Heritage Panel engagements.

Template Letter - Letter of Expression of Interest

The letter of Expression of Interest is to be used to determine whether a consultant is willing to submit a proposal for a single stage procurement process.

• Expression of Interests

Template - Request for Proposal

The following are the four Request for Proposal templates that can be used under the Panel.

• General Sourcing
• Simple Sourcing
• General Remediation
• Simple Remediation

Template Letter - Non Acceptance

• Letter of Non Acceptance

Procurement Templates

For all non capital facilities procurements, the Non-Materiel Procurement Templates (internal only) should be considered for use.

Proforma Services Subcontract

The following document should be used by a contractor when engaging a panellist under a direct engagement. For example, a commercial arrangement.

• Proforma Services Subcontract – Aug 20

Proforma Notices and Template Documents

The proforma notices and template documents have been developed for use with each clause that requires a Notice to be given under the Terms of Engagement or that requires the use of a collateral document in a form required by the Commonwealth (such as a payment statement).

• Clause 2.5 - Notice of Matters Impacting on the Services
• Clause 2.8(d)(i) - Conflict of Interest
• Clause 2.9(a) - Application to Subcontract
• Clause 2.9(a) - Subcontract Approval or Rejection
• Clause 2.11 - Notice of Change in Statutory Requirement
• Clause 2.11(d) - Instruction in Response to Change in Statutory Requirement
• Clause 2.15(a)(v) - Notice of Environmental Matter
• Clause 2.18(c) - Cessation of Employer's Liability Insurance Policy
• Clause 2.18(e) - Request to Produce Evidence of Currency for Employer's Liability Insurance
• Clause 2.19(c) - Request to Produce STRs
• Clause 3.2(c) - Request for Additional Information
• Clause 3.4 - Request for Alternative Cause of Action
• Clause 3.4 - Response to Request for Alterative Cause of Action
• Clause 4.2 - Replacement of Commonwealth's Representative
• Clause 4.4(a) - Appointment of Assistant Commonwealth's Representative
• Clause 4.4(a)(iii) - Revocation of Assistant Commonwealth's Representative
• Clause 4.5(b) - Application for Replacement of Key Person
• Clause 4.5(b) - Response to Request to Replace Key Person
• Clause 4.6 - Removal of Persons
• Clause 5.2(b) - Rejection of Consultant Material
• Clause 5.10(c) - Notice of Ambiguity
• Clause 5.10(d) - Resolution of Ambiguity
• Clause 5.12(f) - Request for Additional Information for Finalisation of Project Contractor Documentation
• Clause 5.14 - Project Plans
• Clause 5.14(a)(ii) - Rejection of Project Plans
• Clause 6.2 - Non-Complying Services
• Clause 6.5 - Request for Evidence of Compliance with Clause 6.5
• Clause 7.4(a)(i) - Suspension
• Clause 7.4(a)(i) - Re-commencement after Suspension
• Clause 7.5 - Instruction to Accelerate
• Clause 8.1(a) - Variation Price Request
• Clause 8.1(c) - Reply to Variation Price Request
• Clause 8.2 - Variation Order
• Clause 9 - Payment Claim
• Clause 9 - Payment Statement
• Clause 9.2(f)(ii) - Request for Documentation or Information
• Clause 9.3(c)(vi) - Identification of Information
• Clause 9.12 - Statutory Declaration (All States and Territories Other Than NSW and Victoria)
• Clause 9.12 - Statutory Declaration (Victoria only)
• Clause 9.12 - Supporting Statement (NSW only)
• Clause 10.3 - Notice of Default
• Clause 11.1 - Notice of Dispute
• Clause 12.1(a) - Notice of Variation
• Clause 12.1(b) - Claim for Variation
• Clause 12.2 and 12.3(a) - Notice of Claim (Initial)
• Clause 12.2 and 12.3(b) - Notice of Claim
• Clause 12.4 - Notice of Continuing Events
• Clause 13.1 - Request for Indigenous Participation Plan
• Clause 14.2(d)(ii) - Confidential Information Incident
• Clause 14.3(a)(i) - Request to Return, Destroy and Erase Confidential Information
• Clause 14.3(a)(iv)E - Confidential Information Cannot be Returned, Destroyed or Erased
• Clause 14.4 - Compliance with Clause 14
• Clause 15.3(b) - Request to Disclose, Use or Deal with Sensitive and Classified Information
• Clause 15.3(c) - Response to Request to Disclose, Use of Deal With Sensitive and Classified Information
• Clause 15.3(f)(ii)B. - Sensitive and Classified Information Incident
• Clause 15.4 - Request for Return, Destruction and Erasure of Sensitive and Classified Information
• Clause 15.4(a)(v) - Sensitive and Classified Information Cannot be Returned, Destroyed or Erased
• Clause 15.5 - Compliance with Clause 15
• Clause 17.2 - Material Change or Defence Strategic Interest Issue
• Clause 18(d) - Request for Financial Viability Information
• Clause 19 - Child Safety

Collateral documents for use with the Terms of Engagement in Section 4B (General Remediation Contract)

• Approved Security
• Collateral Warranty
• Subcontractor Deed of Covenant
• Deed Guarantee Undertaking Substitution
• Proforma Building Code Subcontract Provisions
• Payment Claim
• Payment Statement
• Expert Determination Agreement
• Moral Rights Consent
• Moral Right Consent (Multiple Authors)