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Defence Estate Quality Management System (DEQMS) Davis Langdon Certification Services

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Risk Management

Risk is the chance of something happening that will have an impact on objectives. If something has already happened, or will happen with certainty, it is an issue and will need to be responded to appropriately.

Risk Management is the culture, processes and structures that are directed towards realising potential opportunities whilst managing adverse effects. Risk Management has been integrated into all key steps of the Estate Lifecycle and a number of risk assessment tools have been developed to assist in the process.

Defence Risk Management Framework

Joint Directive on the Management of Risk in Defence

The Secretary of Defence and the Chief of the Defence Force have signed a Joint Directive on the Management of Risk in Defence.

The Joint Directive sets out:

  • Defence’s approach to risk management. Risk management is to be integrated into all planning, approval, review and implementation processes, at all levels, to ensure that risk is one of the major considerations in decision making;
  • When a risk assessment must be undertaken – namely when an initiative is proposed or there is a major change to the way functions or activities are undertaken;
  • Risks that must be brought to the attention of the Secretary and CDF;
  • Key risk terms that Defence is to use to help facilitate clear risk discussions across Groups and Services; and
  • Responsibilities for the implementation of the Joint Directive, including specific responsibilities for supervisors, project managers and contract managers.

The directive does not mandate a specific approach for risk management in Defence. This is because a key element of successful risk management is to ensure it is tailored to your business objectives and context. Due to Defence’s wide variety of functions, the Secretary and CDF have decided not to implement a ‘one size fits all’ approach.

E&IG Risk Management Framework

A key aspect of the E&IG Business Management Process is how ongoing risks are managed. A E&IG Risk Management Framework and Process has been developed to establish a clear line of accountability, a clear decision making process and an ability to effectively treat risks.

In particular it ensures that:

  • E&IG has access to accurate and timely information and trustworthy and current industry advice, when considering risk;
  • E&IG is able to balance risk with operational need;
  • Risk management activities are integrated into daily work practices with minimal disruption to core duties; and
  • The requirements of the Work, Health and Safety Act (2011) are met within the risk management framework.

Estate Risk Assessment Tool (ERAT)

The Estate Risk Assessment Tool is designed to assess the impact of FACOPS projects or Risk Managed Works not being funded. The tool delivers an aggregate risk score based on consideration of separate likelihood and consequence ratings against each of seven risk dimensions.

All CSIR-FACOPS project bids are required to utilise ERAT. The risk rating of proposed projects are prioritised as the basis for inclusion on the Program.

Environment Risk Tool (ERT)

The Environment Risk Tool is designed to assess environmental risks associated with the introduction of new capability or infrastructure, or for activities or exercises undertaken at sites or training areas in the Defence Estate.

Access to the Environment Risk Tool

A user name and password is required to obtain access to the ERT. Contact the DEMS Point of Contact on 02 6266 8496 to obtain these.

An Excel spreadsheet version of the ERT is also available.(This file is 1.60MB, to access this file you need to right click on the link and "Save Target As" to your own location.)

Click here for the Environmental Risk Tool (ERT) Guide.

Biosecurity and Overabundance Native Species Risk Assesement (BONSRA)

The Biosecurity and Overabundant Native Species Risk Assessment BONSRA is based on the ERAT and is the risk tool required to be used when assessing risks associated with pests, disease (not human-to-human) and native species that can become overabundant.

The tool includes examples of the types of consequences that can result from not addressing the risk and prescribes required management actions in a Tolerance Table for each calculated level of risk.

Contaminated Site Risk Assessment

The Contaminated Site Risk Assessment tool is based on the ERAT with modified consequence descriptions and guidance.

The tool facilitates assessments of Defence contaminated sites at three stages - desktop study, field survey and remediation.

Soil Constraints Analysis Risk Framework (SCARF)

The Soil Constraints Analysis Risk Framework (SCARF) is based on the ERAT and is the risk tool required to be used when assessing risks associated with soil erosion and soil conditions such as acid sulphate soils, sodicity and secondary salinity.

The tool includes examples of the types of consequences that can result from not addressing the risk and prescribes required management actions in a Tolerance Table for each calculated level of risk.

Infrastructure Division Master Program Schedule (IDMPS)

Process Touchpoints, including the recording of risk ratings within the ID master schedule, will be identified at the business process level and be shown by a maroon square and associated Compliance Element Image. Click here for more information.

Version Control
Version No: 9.0 | Last Updated: Jun 16 | Next Review: Mar 17
Technical Authority: FAS I / FAS SD
Subject Matter Expert: DEQMS Team