The Australian Privacy Principles (APPs) contained in Schedule 1 of the Privacy Act 1988 (Privacy Act), regulate how Defence, as an APP entity, collects, holds, uses and discloses personal information.Generally, Defence collects personal information about individuals within Defence, including:
Defence collects personal information both directly from the individual concerned, and from other persons, bodies or entities, including an individual's commander, manager and supervisor, and from specialist service providers, such as medical practitioners.
The purposes for which Defence collects personal information are outlined in Part 4.
You are entitled to request access to personal information Defence holds about you or to request correction of that information. Information about how to do this is provided in Part 7.
Detailed information on the APPs can be found on the website of the Office of the Australian Information Commissioner.
When you access the Department of Defence's web servers, the following information is logged:
This information is primarily used for statistical purposes. However, this information may also be disclosed to an Australian Federal, State or Territory investigative authority to support investigations.
When you send Defence an email, our email servers will collect and hold your email address and the content of the email for the purpose of responding to your enquiry and, where necessary, taking subsequent action. Your email address will not be added to a mailing list unless supplied for that reason. If you fail to provide all relevant information in your email, Defence's ability to respond to your enquiry will be limited.
A privacy impact assessment is a systematic assessment of a project that identifies the impact that the project might have on the privacy of individuals, and sets out recommendations for managing, minimising or eliminating that impact.
Defence as a Commonwealth agency has an obligation to conduct a privacy impact assessment (PIA) for all high privacy risk projects. Conducting PIAs helps Defence to ensure privacy compliance and identify better practice within the organisation.
Defence is also obligated to maintain an internal register of the PIAs [XLS-12KB] it conducts and publish a version of the register on the Departmental website.
Defence Privacy Office
PO Box 7927
CANBERRA BC ACT 2610
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