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Privacy

Scope

The Directorate of Freedom of Information (FOI) collects personal information on behalf of the Department of Defence.

We collect, hold and use personal information to carry out our functions or activities under the Freedom of Information Act 1982 (FOI Act).

The FOI Act requires applicants to provide details on how a notice/decision can be sent to them. Such as a postal address, email address or facsimile number.

It is not a requirement to provide the following for FOI requests, reviews, enquiries or complaint, however, should you not provide the requested information the processing of your request may be delayed or access to documents denied:

  • Name
  • Telephone/Mobile Number
  • Proof of Identity or relationship

The Freedom of Information (Charges) Regulations 1982 allows Agencies to charge for the processing of an FOI request. To enable Defence to provide you with an invoice for charges the following personal information is collected:

  • Name
  • Postal Address
  • Telephone Number
  • Email (if applicable)

Collection of your personal information

We usually collect personal information (including sensitive information) from you or your authorised representative when we are handling FOI requests, reviews, enquiries or complaint or when we deal with your matter administratively either under the FOI Act or through established administrative practices.

Your name and any other personal information deemed necessary will be provided to other areas within the Department of Defence who will be responsible for dealing with your FOI matter or are responsible for the administrative processes.

We will disclose personal information about you to another Australian Government Agency when it is necessary for us to do the following:

Any other disclosure of your personal information would only occur with your consent. Your information will not usually be disclosed to any overseas entities.

The Defence Privacy Policy contains information on how an individual may apply for access to their personal information and how an individual may apply to have their personal information amended. The Defence Privacy Policy also contains information for individuals on how to make a privacy complaint to Defence if they consider Defence may have breached the APP's. The Defence Privacy Officer can be contacted by email at defence.privacy@defence.gov.au